EMPLOYER INFORMATION

Knowing there’s money set aside for care in the future gives your employees peace of mind today. The WA Cares Fund makes affordable long-term care coverage available to all Washington workers. 

Employer responsibilities

Collecting premiums

As a Washington employer, you are required to report your employees’ wages and hours and pay premiums every quarter—unless you had no payroll expenses during that quarter. Beginning Jan. 1, 2022, you’ll collect premiums from your employees the same way you do now for Paid Leave. Employers won’t pay any share of these contributions for their employees. 

No payroll? No report. You do not have to file a report for quarters where your employees had no hours worked or wages. 

Need more info on reporting? Check out this helpful info from Paid Family and Medical Leave. WA Cares reporting will be fully integrated for your convenience. 

Tracking employee exemptions 

Exemptions are permanent and employees may never opt back in, even if they change jobs. Still, some employees may choose to apply for an exemption, and it’s their responsibility to apply individually. If approved, they’re also responsible for notifying you and giving you a copy of their approval letter from the Employment Security Department (ESD).  

Once notified, employers must not deduct WA Cares premiums from workers who’ve provided an ESD exemption approval letter. Employers also have to keep a copy of their workers’ approval letters on file. Learn more about exemptions.

Continuation of long-term care insurance 

You still have the option to offer private long-term care insurance to your employees but it’s their responsibility to decide whether to apply for an exemption. You can’t apply for exemptions on behalf of your employees.

Learn more

Check out our employer toolkit

There’s plenty to know about WA Cares, and we’re committed to making your experience as easy as possible with helpful info and resources. 

Sign up for our employer newsletter

Access to information about WA Cares should be easy. That’s why we’re committed to keeping you in the loop. Check out our employer newsletter for regular WA Cares updates. 

Need more info?

Email wacaresfund@dshs.wa.gov and a member of our team at the Employment Security Department will follow up with you. 

Great news! We’ll be ready to answer your questions by phone in late summer. We’ll update this page when phone services are available.